PowerPoint Digital Signage Tips and Solutions

Maximize your impact with PowerPoint Digital Signage tips and solutions. Elevate your presentations and engage your audience effectively.

Digital signage thrives with PowerPoint as your trusted companion. We'll explore its merits: cost-efficiency, user-friendliness, and creative possibilities. From startups to corporate giants, PowerPoint simplifies captivating digital signage presentations.

From images and videos to text, charts, and animations, PowerPoint simplifies the creation of dynamic digital signage by accommodating various content types. PowerPoint offers a variety of animation effects to make text, images, and other elements stand out.

PowerPoint creations are easy to use, but most importantly, will easily integrate with Display NOW. A user can quickly create an impressive presentation and then display it across several digital screens in just a matter of minutes.

In this article, we will break down how and why to use PowerPoint for digital signage, the variety it allows, alternatives, templates, and how to integrate with digital displays.

Reasons to Use PowerPoint on Digital Signage

By leveraging these reasons, PowerPoint proves to be an excellent choice for creating and managing digital signage, offering cost-effectiveness, ease of use, versatility, and the ability to create visually appealing and dynamic content. Whether you're a small business or a large corporation, PowerPoint has you covered when it comes to creating and managing compelling digital signage displays.

Cost Efficient

One of the standout benefits of using PowerPoint for digital signage is its cost-effectiveness. Unlike some specialized signage software that can be pricey, most people already have access to PowerPoint as part of their Microsoft Office suite. This means you can get started without the need for substantial upfront investments, allowing you to allocate your resources wisely.

User-Friendly Interface

PowerPoint's user-friendly interface is a game-changer. Whether you're a tech-savvy professional or a novice, you'll find it remarkably easy to create stunning digital signage. Adding text, images, videos, and other multimedia elements to your slides is a breeze. The intuitive design ensures that you don't have to be a design guru to craft visually appealing content.

Abundance of Templates and Features

With PowerPoint, you get access to a treasure trove of templates and features. Choose from a wide array of professionally designed templates or customize your own to match your brand's identity. Beyond that, PowerPoint provides an array of formatting options, charts, graphs, and design tools that can elevate your signage to the next level. These are pre-built into the software so using them should be highly user-friendly.

Versatile Options

PowerPoint makes it easy to create dynamic digital signage by allowing you to add a variety of content like images, videos, text, charts, and animations to your slides. Whether you're showcasing products, sharing information, or running promotions, you can customize your signage with just a few clicks.

Plus, when you're ready to share your masterpiece, PowerPoint offers a range of export options, including JPG and PNG images, PDF documents, or MP4 video format. This flexibility ensures that your signage looks fantastic and works seamlessly with your media player of choice, making the entire process a breeze.

PowerPoint offers versatility when it comes to distributing your digital signage content. You can display your presentations on various platforms, be it computer monitors, TVs, projectors, or massive video walls. This flexibility ensures your content reaches your target audience effectively, whether you're in a corporate office, a retail store, a restaurant, or any other public space.

Swift and Seamless Updates

Keeping your digital signage content up-to-date is a breeze with PowerPoint. Make quick modifications to text, images, or videos in a matter of minutes. This real-time adaptability ensures your audience always sees fresh, relevant content. It's especially handy for businesses operating in dynamic environments where information changes frequently.

Dynamic Transitions and Animations

To make your digital signage truly captivating, PowerPoint offers a wide range of transitions and animations. These features allow you to add eye-catching effects between slides, creating a smooth and engaging flow from one piece of content to the next. By incorporating animations and transitions, you can make your signage more memorable and impactful.

Easy Integration with Display NOW

PowerPoint effortlessly syncs with Display NOW Content Manager and the Display NOW Digital Signage Player App, streamlining your digital signage management. Whether you've already crafted captivating content in PowerPoint or are starting from scratch, the integration is easy to use.

You can leverage PowerPoint's design prowess to create eye-catching visuals, and with Display NOW, transferring your masterpiece to your digital signage becomes a breeze. Once your content is in place, our Display NOW Digital Signage Player App takes over, offering centralized control and management, It's a user-friendly combination that ensures your messages are delivered effectively and with ease.

Where to Use PowerPoint Content on Digital Signage 

PowerPoint offers a versatile canvas for creating compelling digital signage content across various industries. Here are some examples that highlight its adaptability:

Transportation Hubs

Airports, train stations, and bus terminals benefit from PowerPoint's ability to display real-time information about arrivals, departures, and delays. It helps travelers stay informed and navigate through busy transportation hubs.

Entertainment Venues

Entertainment venues, such as theaters, sports arenas, and concert halls, can employ PowerPoint to display showtimes, event schedules, and promotional content. Dynamic transitions and animations add excitement and anticipation to the audience's experience.

Educational Institutions

Educational institutions can keep students and staff informed with digital signage created in PowerPoint. Share updates regarding campus events, important announcements, class schedules, and safety guidelines. PowerPoint's simplicity makes it accessible for administrators to convey critical information effectively.

Restaurant Specials

Restaurants can leverage PowerPoint to showcase daily specials, menu items, and promotions. It allows for easy integration of mouth-watering food images, enticing descriptions, and pricing details. PowerPoint can help diners make informed choices while creating an appealing visual experience.

Restaurants and cafes can benefit from PowerPoint's user-friendly approach to creating digital menu boards. Incorporate mouthwatering images of dishes, pricing details, and descriptions, all with the ease of drag-and-drop functionality. Changes in menu offerings can be effortlessly updated in real-time.

Corporate Communication

For corporate settings, PowerPoint serves as an effective medium for sharing important company information. Use it to display announcements, upcoming events, or employee recognition. With its professional design features, PowerPoint presentations convey a sense of authority and professionalism, making it ideal for corporate digital signage.

Retail and Lobby Showcases

In the retail sector, PowerPoint can be used to create displays that showcase products with high-quality images and descriptions. Retailers can promote new arrivals, highlight seasonal offers, or announce upcoming sales events. PowerPoint's flexibility enables businesses to tailor their signage to fit their brand's aesthetic and messaging.

Whether it's welcoming guests in a hotel lobby or showcasing product promotions in a retail store, PowerPoint enables you to design attention-grabbing displays. Create visually stunning slideshows, incorporate branding elements, and keep your content fresh by easily updating it as needed.

How to Create PowerPoint Content for Digital Signage

Text and font customization ensures your message is on-brand and clear. Animation and transitions add that extra "wow" factor, making your digital signage content dynamic and engaging. PowerPoint simplifies the process of crafting cutting-edge multimedia digital signage, even for non-technical users. Here's how you can harness its features to create displays:

Multimedia Integration

When it comes to multimedia integration, PowerPoint is your creative playground. It's not just about putting pictures and videos on slides; it's about making them come alive. You can seamlessly embed high-definition videos that tell your story, showcase product features, or create immersive experiences. 

Pictures can be more than static images; they can be your canvas to captivate your audience. Plus, the color palette is virtually limitless, allowing you to choose the shades that resonate with your brand or message. PowerPoint's multimedia capabilities ensure your digital signage content is a feast for the eyes.

Text and Fonts

Text is a powerful tool, and PowerPoint makes sure your message is on point. Customize your fonts and styles to match your brand's personality. Whether you need bold headlines to grab attention or elegant fonts for a touch of sophistication, PowerPoint has you covered. 

Clear and concise text is essential for effective communication on digital signage, and PowerPoint's user-friendly text editing tools ensure your message shines through, even from a distance.

Animation and Transitions

To engage your audience, don't underestimate the power of animation and transitions. PowerPoint offers a variety of animation effects to make text, images, and other elements pop. Want to draw attention to a specific point? Use entrance animations. Looking to emphasize a transition between slides? Choose from a range of slide transition effects to create a visually pleasing flow. 

Animation and transitions can turn static content into a dynamic experience, keeping your audience engaged and eager to see what's next. PowerPoint's user-friendly interface ensures you can achieve these effects with ease, even if you're not a design expert.

Canva Designs in PowerPoint

For added design flair, consider incorporating Canva designs into your PowerPoint content. Canva offers a wealth of pre-designed templates and graphics that can be seamlessly imported into PowerPoint. This synergy allows you to take advantage of Canva's design expertise and PowerPoint's presentation capabilities to create visually stunning digital signage that leaves a lasting impression.

Canva has thousands of templates for images and videos. These can all be easily imported into PowerPoint. Both PowerPoint and Canva can be integrated with the Display NOW content manager.

Alternatives to PowerPoint

If you don’t have access to Microsoft PowerPoint, do not worry, there are several alternatives to PowerPoint. Each of these caters to various presentation needs. Here are some popular alternatives:

Google Slides

Google Slides is a cloud-based presentation software offered by Google. It's free to use and allows collaboration in real time. You can create, edit, and present slideshows directly in your web browser, making it a convenient choice for those who prefer cloud-based solutions.


Keynote is Apple's presentation software, available for Mac and iOS devices. It's known for its stunning templates, animations, and transitions. Keynote presentations can be easily converted to PowerPoint format if needed.


Canva is a versatile graphic design tool that offers a presentation feature. It's particularly popular for its wide range of templates and design elements, making it easy to create visually appealing slides and graphics.

Canva also integrates directly with the Display NOW content manager.

Final Thoughts

PowerPoint is cost-effective, user-friendly, and brimming with creative potential. From swift updates to dynamic transitions, it offers a versatile toolkit. With seamless integration into Display NOW, PowerPoint finds its place in diverse industries. Whether you're conveying information or crafting captivating displays, PowerPoint empowers you to make a lasting impact.

Incorporating PowerPoint and Display NOW into your digital signage strategy is a seamless transition. With PowerPoint's user-friendly features and cost-effectiveness, you'll find it effortless to create captivating digital displays. 

Display NOW complements this by simplifying content management and delivery. Together, these tools empower organizations to stay at the forefront of engagement. Plus, Display NOW is offering a free trial, followed by the best pricing on the market.


Author - Chris Dukich

Chris Dukich is a visionary problem solver and expert leader who is dedicated to guiding individuals and organizations towards achieving their goals. With a deep understanding of business needs, processes, and cutting-edge technologies, Chris possesses the ability to identify, communicate, and unite all relevant parties in order to transform ambitious ideas into tangible realities. As the driving force behind Display NOW, a user-friendly digital signage platform, Chris empowers small business owners to unlock their full potential by equipping them with the necessary tools to attract, inform, and engage with their audience effortlessly.